Donations and Inventory

November 7, 2025 / November 21, 2025 by Bob Jaffe

A table covered in various cans and bottles and jars of food.

Track Donations and Purchases

Barcode Scanner

Online Client Choice

Comprehensive Inventory Reports

The inventory transactions dashboard on PantrySoft, with an orange arrow pointing to a pop-up window with fields to add a new inventory source.

Manage Donors, Donations, and Purchases

Create custom inventory sources
Group sources by source type
Create records of inventory received

Track Items and Available Inventory

Create custom items and categories
Detailed item fields track weight, value, and more!
Flexible barcode scanning
Track stock levels and reorder thresholds
Group items for pre-packed boxes, backpack programs, and more
Manage multiple locations

The available inventory dashboard on PantrySoft, with a small pop-up window on top with directions to add a new item barcode.

The visit record screen with inventory items listed on the visit, with an orange arrow pointing to a larger screenshot in the background with pictures of available inventory items like canned corn, peanut butter, etc.

Distribute to Clients with Ease

Self-serve Client Storefront for virtual client choice
Exclusive tags control which clients can receive items
Limits based on number of items or value of items
Set rules for how often a client can receive an item

Comprehensive Inventory Reports

Fulfillment reports make for efficient pre-packing
Detailed breakdowns of received and distributed items by item, group, client or source
Track the value and weight of donations and purchases for simple end-of-the-year reporting

The fulfillment report on PantrySoft listing mock clients and the items they’ve ordered, with a small pop-up window on top showing bar graphs from the Item Distribution Counts data visualization.